DOCUMENT DISPATCH SERVER – Advanced Control Sheet Based Document Processing
||Scan Job Manager
Universal Import Server
OSDCRM – OCR Stream Data Capture and Routing Module
The Millennium 10 Document Dispatch and Routing Server is the central component in the Millennium 10 Document Imaging and Management System that provids scanned image routing and dispatch using predetermined storage profiles or control sheets created using our Scan Job Manager. Documents to be processed are accepted from a number of sources including our ShareScan connector, Universal Import server, QuickScan scanner workstation, or manually through the user interface. Documents are processed according to the predetermined instructions contained in selected storage profiles, control sheets created using the Scan Job Manager, or dynamically as may be instructed through the ShareScan or QuickScan interfaces.
Using the Scan Job manager, a user will enter parameters about how an associated document is to be processed and create a cover sheet (Control Sheet) that is scanned along with the document. This Control Sheet instructs the Dispatch Server to perform the desired actions upon the following document. Successive documents with control sheets can be stacked and scanned in one batch to be automatically broken apart and processed separately by the Dispatch Server as each control sheet is recognized. Functionality includes the selection of image processing and enhancement templates that include options to improve the quality of the image as well as OCR, selection of document storage profiles that allow collection of specified metadata and document naming sequences, storage locations within the Millennium repository, document descriptions, and processing behavior such as blank page detection and separation. Additional functionality is provided to the Scan Job Manager and Dispatch Server to allow storage of documents outside the Millennium repository in defined locations on a network or users desktop, in addition to email capabilities to send copies of processed documents to defined recipients, notifications of actions taken, or links to documents stored at defined network locations or within the Millennium repository. These additional capabilities allow the processing of documents outside of and completely independent of the Millennium 10 document repository providing document routing capabilities in environments where the full capabilities of a document imaging and management system are not required. The extended capabilities of the Millennium 10 Document Imaging and Management System can be implemented in conjunction with the stand-alone capabilities of the Document Dispatch and Routing server, or separately at a later time.
SCAN JOB MANGER
The Scan Job Manager is a desktop tool that gives specified users the ability to enter and create jobs that define the behavior and desired functionality of the Document Dispatch Server. As jobs are created, a “Control Sheet” is printed and scanned, as a cover sheet, along with the document to be processed. These control sheets are recognized by the Dispatch Server which then processes the following document according to the instructions entered into the Scan Job Manager. Jobs entered into the system can be designated as persistent, or one time use only. Functionality is provided to allow definition of job life and validity dates. As jobs are processed by the Dispatch Server, status information about when they were processed is collected and updated for review in the completed job display. This utility is also used to monitor processing of documents through the Document Dispatch Server, Universal Import Server, OCR Stream Data Capture and Routing Server, and to handle exceptions. If, for whatever reason, a document was unable to be processed according to the given criteria or the control sheet used was invalid or out of date, it would appear here for user intervention. The user could then view the subject document, determine the corrective action needed, and manually instruct the system on how to proceed. A command line interface is also provided to give other applications the capability to specify and print control sheets to be used with the system.