FLEX DM – TEMPLATE BASED IMAGE PRESENTATION AND DATA CAPTURE
The Flex-DM system is an optional module that allows for a dramatic and substantial improvement in document processing with the creation of image processing work queues for documents as they are scanned when they are received, eliminating the need for physical paper documents used for data entry, automating data capture, and electronic storage of all scanned documents in conjunction with captured data that is retrievable from both within a specific application, or directly from the Millennium interface. The Flex-DM system allows the creation of simple (for logging purpose) and detailed (for full entry purpose) data-entry screens allowing the operator to verify, categorize, and check for all necessary pages/sections against the original document scanned. These screens give the operator the flexibility to move an individual image or all images from one document to another and within the same document. It allows the regrouping of individual images within a document (categorization). It can also generate detailed data entry screens allowing the operator to navigate from one data element to another on the presented page of the document. Captured data is used to route documents within the system, can be stored along with the documents, and can be written to other ODBC compliant databases. The data entry process can be defined to use data from other ODBC sources for entry, verification and record look up.
There are several components that comprise the Flex-DM system. In addition to the API interface used to integrate with the existing application system, there is a “VTM - Verification Template Manager”, that is used to define and create the image data capture scripts, and the “ICA – Inspection and Capture Application”, providing the operator user interface and image data capture engine. Each application, including the API, is specific to, and operates in conjunction with, the Millennium Document Imaging & Management system.
OPTIONAL APPLICATION ENHANCEMENTS
There are a number of modifications that can be made to existing applications as part of the implementation of the FLEX DM system. These are not required, but can greatly add to the functionality and usability of the overall system and integration of a specific application with the functionality of the Document Imaging & Management system. Using the supplied OCX, image functionality can be added with an interface to the Millennium system. Functionality can be added to facilitate ICA – Inspection & Capture Application image data processing and capture through the application interface. No changes are required to the applications database schema. All changes and enhancements can be made is such a way as to minimize impact to the current user interface and changes to the existing code. The majority of changes to an application can be compartmentalized in an isolated or single module.
VTM – VERIFICATION TEMPLATE MANAGER
This application is used to define the templates used during the inspection, capture, and verification portion of the FLEX DM system. Using the VTM, a system administrator can define all parameters associated with the creation of a capture template and the capture process. Before a user can use the ICA – Inspection & Capture Application this utility must be used to define a processing profile and list of fields to capture along with defining the area within a specified sample image these fields can be found. This is done so that the Inspection & Capture Application can present these isolated images within the document being processed to facilitate more rapid capture and entry of the required data.
ICA – INSPECTION & CAPTURE APPLICATION
The ICA – Inspection & Capture Application is the processing component of the FLEX DM module that works with the Millennium 10 Document Imaging & Management System as well as other applications that can use this functionality. The primary purpose of the ICA Inspection & Capture Application is to facilitate “heads up” indexing, data capture, and image routing using “flexible” template based processing.